A clean office means a pure mind. Are you the person that still ends up feeling they are sitting in a dirty place even after a severe cleanup. You could be the problem and the solution to your dilemma. There are habits you need to teach yourself that will help maintain a clean office.
Set aside administrative time
You are your manager and secretary. This is the moment where you put everything that is personal in order. Start with your computer. An inbox with hundreds of unread messages is a dirty office. Read all mail, delete unimportant messages and archive the rest.
Avoid deal with it later
In case you need to refresh your mind about a particular project, walk off your desk an do it at your shelve. Such files should be there. The more you will keep putting aside tasks for refreshers; your desk will keep piling up and leave it chaotic. Attention is on keeping the desk as clear as possible with the latest project in front of you.
File always
There is no way we are going to avoid the paperless technology. Some approvals have to be done manually. Review too might need manual handling. Every project needs a file, even so, you need a general file for off the work paperwork. In case everything is digital, it will be chaotic to have documents all over the desktop window. Folders are perfect virtual files, use them land you will have an organized offline and online filing record system even better a cleaner workplace.
Get better at stacking your desk
If you are, the individual that loves all the pending projects next on the desk, stacking in a smart will come in handy. Ensure that all you have on your desk is entirely relevant to ongoing and pending projects. Any other piece of paper will confuse you, and you might end up throwing everything around out of confusion. Stacking smartly maintains a clean office.
Practice desk disinfection
A clean desk is not just what you see but also what you do not see. On your desk, there are items, a PC or laptop, keyboard, telephone and mouse. You frequently touch these items. Ploughing project papers and getting back to the personal computer off to the phone and back to the keyboard is germs making rounds. Why not wipe these items on a daily or weekly basis, followed by monthly deep cleans.
Digitize paperwork
Once a paper has gone through all the work processes, scan and keep the digital copy. This way you do not have to fill up your desks with paper, you do not need. This is not only cleaner but also easy to retrieve than the manual way of filing.
Control personal items on your workspace
A clean office can appear dirty because of your knick-knacks. You carry these items to every work you have been so they can remind you of a lot. They could be playing motivation but the more they are, the dirtier your workplace looks.
Maintain a cleaning office should not be a problem anymore. With these activities, you have a cleaner office with less cleaning and organizing work to do.
